E&S Ring Management Corp. Privacy Policy

 

Last Updated: February 10, 2026

 

This Privacy Policy (“Policy”) explains how E&S Ring Management Corp. (“E&S Ring,” “we,” “us,” or “our”) collects, stores, uses, and discloses personal data about you (“you” or “your”), how we use it, how and when it may be shared, the rights and choices you have with respect to your personal data, how we communicate with you and how you can make requests or submit inquiries to us about your personal data.

 

Updates to this Policy.  We may change this Policy from time to time. If we make changes, we will notify you by revising the Last Updated date at the top of this Policy and/or by posting a notice on our website. We encourage you to review this Policy frequently to stay informed about our information practices and the choices available to you.

1. About Us

E&S Ring provides comprehensive property and asset management services for apartment communities, marinas, or office buildings in California.

 

2. What Does this Policy Cover

This Policy applies to personal data we collect both online and offline, including personal data we collect through our websites (the “E&S Ring Site”), and any other interactions you may have with us including at or through conferences, events, electronic newsletters or communications, or job postings and applications.

In this Policy, “personal data” means any information that identifies, relates to, describes, is reasonably capable of being associated with or reasonably can be used to identify an individual or household and other data that is linked to personal data or is otherwise defined as “personal data,” “personal information,” or “personally identifiable information” by applicable laws.

This Policy does not apply to any products, services, websites, or content that are offered by third parties or have their own privacy policy. The E&S Ring Site is powered by RentCafé, a service provided by one of our service providers, Yardi Systems, Inc. (“Yardi”). The E&S Ring Site may allow you to access certain Yardi products and services where you have a direct contractual relationship with Yardi, such as the RentCafé. Your use of such Yardi products and services is solely governed by the Yardi terms of service and privacy policy provided by Yardi to you and not this Policy.

 

3. Information We Collect

The personal data we collect about you depends on how you interact with us or use the E&S Ring Site. We describe below the categories of personal data we collect and the sources of this information.

 

1. Information You Provide to Us

We and our service providers collect personal data you provide directly to us including when you subscribe to receive our emails, register for an account, inquire about or apply for a rental property, participate in any interactive features of the E&S Ring Site, send us an email, fill out a form, respond to a survey, comment on a blog, register for or participate in a webinar or event, apply for a job with us, interact with us on social media, or otherwise communicate with us.

The types of personal data we may collect include:

• Contact information, such as name, email address, postal address, and phone number;
• Employment information, such as business unit/division, company name, job status, job title, employment history, office location, and LinkedIn profile information;
• Health and health-related information, such as accessibility requirements, dietary restrictions, and, where necessary and appropriate to protect the health and safety of our personnel and others, information related to symptoms of, or risk of exposure to, certain illnesses;
• Rental property preferences (e.g., unit type, size, price, location, etc.), rental applicant/co-applicant contact and eligibility information, and other information in connection with completing a lease agreement and/or related forms;
• Government-issued identification numbers such as a social security number, driver’s license number, or state-issued identification number in connection with your rental inquiry or application or your application for employment with us;
• Payment information and associated contact information when you rent units from us;
• Social and community content such as posts, photos, videos, or audio files that you may provide through our social media pages and our community pages;
• Communications with us including when you inquire about or apply for a position with us or seek to lease a rental property; and
• Any other information you choose to provide.

2. Personal Data We Collect Automatically When You Interact with Us

We and our service providers automatically collect personal data when you access or use the E&S Ring Site. The types of personal data we collect may include:

• Log Information:  We collect log information about your use of the E&S Ring Site, including your browser type and language, app version, access times, pages viewed, Internet Protocol (“IP”) address, linked clicked, approximate geographic location, and the webpage you visited before navigating to the E&S Ring Site.
• Usage information. We may collect information about your use of the E&S Ring Site, such as the pages you viewed, the features of the E&S Ring Site that you used or interacted with, referring website addresses and details about any links or communications with which you interacted.
• Transaction Information. We may collect information when you conduct transactions through the E&S Ring Site.
• Device Information:  We collect information about the device you use to access the E&S Ring Site, which may include the hardware model, operating system and version, unique device identifiers, and mobile network information.
• Information Collected by Cookies and Other Tracking Technologies: We and our service providers use various technologies to collect information about your use of the E&S Ring Site and other websites and applications, including cookies and web beacons (or pixel tags). See below for more information on how we and our service providers use tracking technologies like cookies.

3. Information We Collect From Other Sources

We may also collect personal data about you from other sources, including publicly available databases, and combine that with information we collect through the E&S Ring Site. For example, we may use information from LinkedIn to update information about you in our contact database.

4. Information We Derive

We may derive information or draw inferences about you based on other types of personal data we collect. For example, we may infer your location based on your IP address, or that you are interested in employment or participating in an event based on your browsing behavior on the E&S Ring Site.

4. How Do We Use Your Personal Data

Depending on how you interact with us and the E&S Ring Site you or your organization utilize, we use your personal data to:

• Provide and Improve Products and E&S Ring Site. Provide, activate, operate, maintain, develop, enhance, improve, and manage the E&S Ring Site, monitor and analyze trends, usage, and activities, and to perform services requested by you.
• Respond to You. Provide technical, product and other support and respond to your requests, inquiries, comments and concerns.
• Service Communications. Notify you about changes, updates and other announcements related to the E&S Ring Site and send you technical notices, updates, security alerts, support messages, and other transactional or relationship messages.
• Personalize Your Experience. Customize our product offerings and present you with tailored content, and otherwise personalize your experience while using the E&S Ring Site;
• Employment Purposes. Communicate with you about job postings and other opportunities that may interest you, assess job applications, and make hiring decisions;
• Safety and Security. For safety and security, including to detect and protect against fraud or illegal activities, security incidents, and harm to rights, property or safety of E&S Ring, our users or others;
• Events and Offers. To facilitate events, contests, promotions and sweepstakes, and process and deliver entries, rewards, and prizes;
• Advertising and Marketing. To provide you with advertising, promotional messages and other information about products, events and services of ours, our affiliates and third parties, such as event sponsors;
• Corporate Transactions. We process personal data in the in the context of a merger, consolidation, reorganization, sale of our assets, financing or acquisition of all or a portion of our business to another company, or other corporate transactions;
• Comply with Legal and Financial Obligations. To comply with our legal and financial obligations (including complying with court orders, discovery requests, subpoenas and other appropriate legal obligations), resolve disputes, enforce our agreements, and exercise our legal rights;
• Your Consent. We may process your personal data in accordance with your consent or when you intentionally direct or instruct us to do so; and
• Other Notified Purposes. Carry out any other purpose conveyed to you at the time the information was collected.

5. Disclosure of Personal Data

We may disclose your personal data as follows or as otherwise described in this Policy:

• Affiliates and Subsidiaries. We disclose your personal data to our affiliates and other organizations under common control for the purposes described in this Policy;

• Third Parties You Intentionally Interact With.  We disclose your personal data to third parties when you use the E&S Ring Site to intentionally interact with those third parties or direct us to interact with those third parties, including those that control property-specific websites or third-party products and services that you access through the E&S Ring Site;
• Vendors and Service Providers. We disclose your personal data to our vendors and service providers (including Yardi) to perform the functions for which we engage them;
• Corporate Transactions. We disclose your personal data as part of, in connection with, or during negotiations of, any merger, sale of our assets, financing or acquisition of all or a portion of our business to another company, or other corporate transactions;
• Website Hosting Providers. We disclose personal data to our web hosting partners, such as Yardi, that provide the tools and technology that power the E&S Ring Site;
• Professional Advisors. We disclose your personal data to our professional advisors like our lawyers, accountants, financial, insurance and other advisors in connection with the management of all or a part of our business or operations;
• Third-Party Partners. We disclose your personal data to unaffiliated third party companies or individuals we partner with to provide certain products, services, or experiences to you;
• Aggregated, Anonymized, or De-Identified. We disclose aggregated, anonymized, or de-identified information, which cannot reasonably be used to identify you;
• Law Enforcement and Individuals Involved in Legal Proceedings. We disclose your personal data when we believe doing so is reasonably necessary to comply with applicable law or legal process or other legal reasons, including:
  • When we reasonably believe disclosure is required to comply with a subpoena, court order, or other applicable law, regulation or legal process;
  • To enforce, remedy, or apply our agreements and contractual rights;
  • To protect our property or protect the rights, property or safety of others;
  • To support external auditing, compliance and corporate governance functions; and
  • To prevent, detect, and remedy fraud, cybersecurity attacks or illegal activity.
• With your Consent or Direction. We disclose personal data with your consent or at your direction, including if we notify you that your personal data will be shared in a particular manner and you provide such personal data.

6. Your Privacy Rights and Choices

California law requires that we provide California residents with certain rights, including, as applicable, the right to know what personal data has been collected about them, the right to correct inaccuracies with respect to such information, and the right to delete that information.  To exercise your data protection rights please contact us as listed below.

Please see the Additional Information for California Residents section for more information on your rights.

While it is our policy to respect the rights of individuals, please be aware that your exercise of these rights is subject to certain exemptions and exceptions, and some of these rights might be limited (for example the right to withdraw consent) where we are required or permitted by law to continue processing your personal data to deliver services to you, defend our rights or meet our legal and regulatory obligations.

If you contact us to exercise any of these rights, please note that we may only implement requests with respect to the personal data associated with you as an individual. We may need to verify your identity before implementing your request and will try to comply with your request as soon as reasonably practicable and in accordance with the timelines required under applicable law. If we cannot verify your identity or your ownership rights to the data, we may not be able to service your request until you provide proper documentation.

Opting Out of Marketing Communications

You may opt out of receiving promotional communications from us or request changes to your communication preferences by following the instructions in those communications or by contacting us at (310) 337-5400 or [email protected]. If you opt out, we may still send you non-promotional communications, such as those about your account or our ongoing business relations.

 

Access, Correct or Delete your Personal Data

You may have the right to request access to and receive details about the personal data we maintain about you and how we process it, correct inaccuracies, or request that we delete your personal data by contacting us as indicated below.

 

Withdraw Consent

Where you have provided your consent for us to use your personal data and subject to applicable law, you have the right to withdraw your consent and we will apply that preference going forward.

 

Additional Rights

Depending on your location and subject to applicable law, you may have the following additional rights regarding the personal data we control about you:

• The right to request confirmation of whether we process personal data relating to you, and if so, to request a copy of that personal data;
• The right to request that we restrict the use of your personal data in certain circumstances, such as while we consider another request that you have submitted (including a request that we make an update to your personal data);
• The right to request that we export your personal data that we hold to another company or organization, where technically feasible;
• The right not to be discriminated against for exercising these rights; and/or
• The right to appeal any decision by us relating to these rights.

 

7. Cookies and Other Information Collection Tools

Most web browsers allow you to manage cookies through the browser settings. Be aware that, if you do not agree to certain cookies, your experience on the E&S Ring Site may be diminished and some features may not work as intended depending on the cookie.

Where required by applicable law, we obtain your consent to use cookies.

The type of cookies we may use include:

Necessary Cookies. These cookies are strictly necessary to make our Services function properly. These cookies ensure basic functionalities and security features of the Sites.

Functional Cookies. Functional cookies help to perform certain functionalities like sharing the content of the Sites on social media platforms, collect feedback, and other third-party features.

Performance Cookies. Performance cookies are used to understand and analyze the key performance indexes of the Sites which helps in delivering a better user experience for the visitors.

Analytics Cookies. Analytical cookies are used to understand how visitors interact with the Sites. These cookies help provide information on metrics, the number of visitors, bounce rate, traffic source, etc.

Advertisement.  Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.

Duration of Cookies. We may use “session cookies” or “persistent cookies.” Session cookies are temporary and expire once you close your browser or once your session ends. Persistent cookies remain on your device for much longer or until you or your browser erases them. Persistent cookies have varying durations that are dependent on their expiration date.

Why do we use them?  We use cookies to collect information about you so we can provide the experiences you request, recognize your visit, track your interactions, improve your experience and detect and prevent fraud.

How do I control cookies? You can limit online tracking by:

• Blocking cookies in your browser. Most browsers let you remove or reject cookies, including cookies used for interest-based advertising. To do this, follow the instructions in your browser settings. Many browsers accept cookies by default until you change your settings. For more information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.
• Browser-specific controls. Use the following links to learn more about how to control cookies and online tracking through your browser:
  • Firefox
  • Chrome
  • Microsoft Edge
  • Safari (Mac)
  • Safari (Mobile/iOS)
• Blocking advertising ID use in your mobile settings. Your mobile device settings can provide functionality to limit use of the advertising ID associated with your mobile device for interest-based advertising purposes.
• Using privacy plug-ins or browsers. You can block our websites from setting cookies used for interest-based ads by using a browser with privacy features, like Brave, or installing browser plugins like Privacy Badger, Ghostery, or uBlock Origin, and configuring them to block third party cookies/trackers.
• Advertising industry opt out tools. You can also use these opt out options to limit use of your information for interest-based advertising by participating companies:
  • Digital Advertising Alliance for Websites: optout.aboutads.info
  • Network Advertising Initiative: optout.networkadvertising.org
• Platform opt-outs. Some of our advertising partners offer opt-out features that let you opt out of use of your information for interest-based advertising, including:
  • Google
  • Facebook

Note that because these opt out mechanisms are specific to the device or browser on which they are exercised, you will need to opt out on every browser and device that you use.

 

Do Not Track. Some Internet browsers can be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” or similar signals. To find out more about “Do Not Track,” please visit allaboutdnt.com.

 

Where required by applicable law, we obtain your consent prior to placing or using optional cookies that are not (i) strictly necessary to provide the Site or the Services e.g., Necessary Cookies; or (ii) for the purpose of facilitating a communication.

 

Analytics Cookies. We may use analytics cookies like Google Analytics and advertising cookies like Google Ads to help us operate our Services and provide marketing and advertising to you. You can find out more about how Google uses your personal data by visiting www.google.com/policies/privacy/partners/, and opt-out of them by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout (opens in a new tab).  

 

8. Social Media and Other Third Party Links and Services

Occasionally, at our discretion, we may include or offer third party products or services on the E&S Ring Site or links to other websites.  The privacy practices of these third parties will be governed by the parties’ own privacy notices. We are not responsible for the security or privacy of any information collected by these third parties. You should review the privacy notices or policies applicable to these third party products and/or services. We have no responsibility or liability for the content and activities of these linked websites or the services they provide.

 

Some aspects of the E&S Ring Site may allow you to interface with social media services such as Facebook, LinkedIn, Yelp, and X (formerly known as Twitter®). By using these interfaces, you will allow us to access information about you from those social media services, including information and other content that you submit to those social media services. For a description on how such social media services and other third-party platforms, plug-ins, integrations, and applications handle your information, please refer to their respective privacy policies and terms of use, which may permit you to modify your privacy settings with that service or platform.

 

9. Children’s Privacy

The E&S Ring Site is not aimed at children under the age of 18 or the age defined under applicable law.  We do not knowingly collect information from children under the age of 18 or the age defined under applicable law.

 

10. Retention

We will retain your personal data for as long as is necessary to fulfill the purpose for which this data was collected and for the business purposes explained in this Policy.

For example, we may retain your personal data:

•            to comply with our legal and regulatory obligations;

•            to protect against fraudulent or abusive activity on the E&S Ring Site; and

•            to exercise, establish or defend legal claims.

In cases where we keep personal data, we do so in accordance with any limitation periods and records retention obligations that are imposed by applicable law.

 

11. How We Protect Your Personal Data

We implement commercially reasonable physical, technical and procedural measures to help protect personal data from unauthorized access or use; however, the transmission of information via the internet is not completely secure or private.  If you have questions about the security of personal data we collect, please contact us using the information below.

12. Contact Us

If you have any questions or comments about this Policy or to exercise your applicable privacy rights, you may email us at [email protected], call us at (310) 337-5400, or send us a letter to E&S Ring Management Corporation, 11050 Santa Monica Blvd 2nd Floor, Los Angeles, CA 90025.